1. 0-2000
        2. 2001-3000
        3. 3001-4000
        4. 4001-5000
        5. 5001-7000
        6. 7001-9000
        7. 9001-22000
        8. 35000+

G.2.
Monitoring Report
September 6, 2017
To:
Board of Trustees
From:
C. Lewis, Superintendent of Schools
Subject:
Trustee Honorarium
Originator:
J. Karén, Assistant Superintendent – Business Services
RECOMMENDATION
In accordance with Policy 7 – Board Operations, clause 11.3.7, the Trustee Honoraria for 2017-
2018 is to remain the same as for 2016 - 2017 effective September 1, 2017. It is also
recommended, that the Policy Committee, to follow the Division’s policy review procedure, will
review the trustee per diem as per the clause 11.3.8 of the policy 7.
REPORT
Background:
On March 16, 2017, the Province released the Budget, which continues with the plan to reduce
the deficit year-over-year and return to balance, but will also focus on providing stable funding
for core public services for Albertans, including health, education, income support programs and
social services. As a result for the Education budget, Base Instruction rates for 2017 - 2018
remain the same as for the 2016 – 2017 fiscal year (see the attached funding rate sheet.).
In accordance with Board Policy, which adjusts Trustee Honoraria rates by the amount equal to
changes in Basic Instruction Funding Rate from the previous fiscal year, the daily honoraria
amount will remain at $138.42; and at $69.20 for expenses; for a total of $207.62 ($207.62
previously).
See the attached latest (September 7, 2016 version) of Policy 7 and the latest ASBA Trustee
Remuneration Report (August 31, 2016).
Context of the Recommendation:
Under the School Act, s.60(2)(e), a Board may:
“provide for the payment of travelling and other expenses and honoraria to
(i) trustees, and
(ii) persons appointed to committees of the board;”
Policy 7, Board Operations, under clause 11.3.7 states:

“Each September the rate specified in 11.3.1 will be adjusted by the percentage change
in the current Basic Instructional Grant Rate from the previous fiscal year.”
The Policy, under clause 11.3.8 states:
“Every four (4) years, prior to a School Board election, the Board shall review and may
adjust the trustee per diem to provincial average as reported in the most recent ASBA
Trustee Remuneration Report. The grant increase identified in 11.3.7 will be added to
the adjusted per diem.”
Conclusion:
In accordance with Board Policy, no increase is to be made for the 2017-2018 school year to
Trustee Honoraria. The review under clause 11.3.8 is recommended to be performed by the
Policy Committee.

1
2016 TRUSTEE REMUNERATION REPORT
DATE:
August 31, 2016
TO:
Secretary-Treasurers
Superintendents
Board Chairs
FROM:
Kimberly Ayers, Labour Relations
SUBJECT:
2016 TRUSTEE REMUNERATION REPORT
The following report summarizes information gathered from school boards regarding the honoraria and expense
rates in effect JANUARY 31, 2016 for trustees in Alberta. It also provides a historical summary of the actual rates
that were paid during the 2014/15 school year. You will notice the usual provincial summary is provided as well as
several summaries of the main financial data have been provided based on FTE student count.
I would like to extend many thanks to the Secretary-Treasurers and their staff who provided the information for this
report. In total, 53 of 61 (87%) boards responded to the survey.
School boards compensate their Trustees in many different ways. Some pay one sum for the whole year, others a set
amount per month, or a flat rate plus an amount per day or per meeting. Although remuneration methods vary
widely, I have attempted to summarize common practices.

1
Alberta School Boards Association
2016 Trustee Remuneration Report
1200, 9925 109 Street, Edmonton AB T5K 2J8
A.
HONORARIUMS - BOARD OR COMMITTEE MEETINGS
:
Per Annum Only
Responses
(# & %)
Range
Average
Chair
24 of 53 (45%)
$2,760 - $55,000
$22,858
Vice-Chair
24 of 53 (45%)
$2,160- $50,000
$20,180
Trustee
24 of 53 (45%)
$2,160 - $45,000
$18,512
Per Day Only
Responses
(# & %)
Range
Average
Chair
12 of 53 (23%)
$175.00- $317.00
$214.00
Vice-Chair
12 of 53 (23%)
$175.00 - $265.00
$207.00
Trustee
13 of 53 (25%)
$150.00- $265.00
$203.00
Per Annum
+
Per Day
Responses (#
& %)
Per Annum
Range
Per
Annum
Average
+ $/Day Range
+ $/Day
Average
Chair
19 of 53 (36%)
$2796- $29,947
$11,805
$150.00- $273.00
$204.00
Vice-Chair
18 of 53 (34%)
$2040- $28,646
$10,409
$150.00 - $273.00
$202.00
Trustee
17 of 53 (32%)
$2,040- $27,327
$24,022
$150.00 - $273.00
$199.00
Regular meetings: The average number of regularly scheduled meetings reported was fourteen (14) per year and in-
camera meetings was eleven (11) per year.
In-Camera meetings: Three (3) boards noted that the board goes in-camera at all regularly scheduled public meetings,
one (1) board stated it is only used if there is an agenda item to be discussed related to land, legal or labour issues,
two (2) boards include in-camera sessions during regular scheduled public meetings, one (1) board does not regularly
schedule but are held as needed and one (1) board held two during budget deliberations.
Additional meetings noted were: Policy Development, Board Planning Sessions, Education committee, Advocacy
committee, Special Board meetings, Zone meetings, Committee of the Whole, ASBA meetings, PSBAA meetings,
School Council, Council of School Councils, Board and/or CEO Self Evaluation and Board Strategic Planning
workshops, Teacher/Bus Driver/Support Staff Negotiations, Teacher Board Advisory Committee, Administrators’
Association, Governance, Hearings, Chamber of Commerce, MLA and City Councilor meetings, Social events,
School tours, Retirement parties, Christmas concerts, Modernization/value management session, Board retreats,
Community engagement committee, TEBA, Facility meetings, Treaty meetings, NETCA, Special projects and Report
compilation.

2
Alberta School Boards Association
2016 Trustee Remuneration Report
1200, 9925 109 Street, Edmonton AB T5K 2J8
B.
HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
(# & %)
Range
Average
Chair
47 of 53 (88%)
$100.00 - $317.00
$198.00
Vice-Chair
45 of 53 (85%)
$100.00 - $273.00
$198.00
Trustee
46 of 53 (87%)
$100.00 - $273.00
$197.00
Some boards provide additional compensation for travel expenses, evening meetings and communications allowance.
Many boards note that the rate is broken into the amount of hours/day or by half/full/extended day. A few boards
also stated an annual allowance for trustees for professional development. (e.g. Conferences, Conventions, Events,
Seminars and Workshops). A few boards have a per hour rate with a yearly maximum and term maximum.
C.
HONORARIUMS - SPECIAL
Twenty-five (25) boards provide a conference call honorarium. The full day rate ranges from $75 to $309 and the
hourly rate ranges from $23 - $40. One (1) board noted this is included in the monthly amount of remuneration.
CHANGES:
Seventeen (17) boards (32%) report that their honoraria rates have increased from last year.
D.
EXPENSES:
Board/Committee Meetings
Responses (# and %)
Range
Average
Flat Daily Rate
7 of 53 (13%)
$30.00 - $273.00
$175.22
Expenses as per receipt
31 of 53 (58%)
Lodging only as per receipt
34 of 53 (64%)
Rate for:
Lodging
10 of 53(19%)
$40.00 - $139.00
$79.83
Breakfast
34 of 53 (64%)
$7.00 - $20.00
$12.17
Lunch
34 of 53 (64%)
$9.00 - $30.00
$16.11
Dinner
34 of 53 (64%)
$18.00 - $50.00
$25.02
Travel (/km)
43 of 53 (81%)
$0.45 - $0.55
$0.51
Conventions/Seminars
Responses (# and %)
Range
Average
Flat Daily Rate
9 of 53 (17%)
$60.00 - $273.00
$89.84
Expenses as per receipt
34 of 53 (64%)
Lodging only as per receipt
36 of 53 (68%)
Rate for:
Lodging
11 of 53 (21%)
$15.00- $139.00
$70.57
Breakfast
41 of 53 (77%)
$7.00 - $20.00
$12.03
Lunch
41 of 53 (77%)
$9.00 - $30.00
$15.92
Dinner
41 of 53 (77%)
$18.00 - $50.00
$25.31
Travel (/km)
48 of 53 (91%)
$0.44 - $0.55
$0.51

3
Alberta School Boards Association
2016 Trustee Remuneration Report
1200, 9925 109 Street, Edmonton AB T5K 2J8
Many boards indicated reimbursing expenses as per receipt; some reimburse the stated rates if receipts are
unavailable. Some boards noted an annual honoraria. Other expenses noted were: travel reimbursement,
transportation allowance, travel time, parking, communication expenses, technology allowance, higher mileage paid
for first 5000km and lower thereafter, host gift for accommodation in lieu of hotel charges. One (1) board pays
mileage on board and committee meetings only for rural trustees. One (1) board noted a three year carry forward
allowed.
CHANGES:
Eight (8) boards (15%) report that their expense rates have increased from last year. Of these Eight
(8) boards, one (1) board stated increase was only for annual expense allowance.
E.
TOTALS:
2014/15 Amounts Collected
Responses (# and %)
Range
Average
Minimum Honoraria
52 of 53 (98%)
$0 - $40,317
$13,233
Maximum Honoraria
52 of 53 (98%)
$4,595 - $59,280
$22,610
Minimum Expense
52 of 53 (98%)
$0 - $47,255
$3,337
Maximum Expense
52 of 53 (98%)
$1,363 - $47,255
$10,099
Total Honoraria
53 of 53 (100%)
$5,695 - $316,973
$129,143
Total Expenses
53 of 53 (100%)
$6,285 - $114,460
$40,919
Average Honoraria
52 of 53 (98%)
$1,424 - $45,282
$17,808
Average Expenses
52 of 53 (96%)
$0 - $47,255
$6,294
F.
BENEFITS:
Fifty boards (94%) provide access to a benefit plan for trustees. The boards' contribution to these plans varies
widely from 0% to 100%, and the average contribution is 75%. The amount contributed ranges from $0 - $6119,
with an average of $2448.67.
Most boards provide access to life/AD&D, EHC, dental, vision, and AHC. Thirty-Nine (39) boards stated that they
use ASEBP for their benefit carrier. Two (2) boards use Blue Cross. One (1) other uses ARTA (Alberta Retired
Teacher’s Association) as their benefit carrier (as well as ASEBP). Other carriers noted are Great West Life, SSQ,
Sunlife, Manulife. Twenty (20) boards provide a health care spending account. One (1) board stated Trustees over 75
were not eligible. One (1) Board stated in lieu of other benefits, trustees receive a payment equal to $4500 less the
cost of the life insurance and AD&D. One (1) board noted is does not directly contribute to health plans but the
base honoraria means to offset some of this type of trustee costs.

Information Based on FTE Student Count

 
0 - 2,000 Students
A. HONORARIUMS - BOARD OR COMMITTEE MEETINGS:
Per Annum Only
Responses
Range
Average
Chair
0 of 4
n/a
n/a
Vice-Chair
0 of 4
n/a
n/a
Trustee
0 of 4
n/a
n/a
Per Day Only
Responses
Range
Average
Chair
1 of 4
$317
n/a
Vice-Chair
1 of 4
$265
n/a
Trustee
1 of 4
$265
n/a
Per Annum + Per
Day
Responses
Per Annum Range
Per Annum
Average
+ Per Day Range
+ Per Day
Average
Chair
3 of 4
$4500 - $6600
$5,500
$150 - $250
$188
Vice-Chair
3 of 4
$2,400 - $4200
$3,400
$150 - $250
$188
Trustee
3 of 4
$2,100 - $3000
$2,600
$150 - $250
$188
B. HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
Range
Average
Chair
4 of 4
$75 - $317
$207
Vice-Chair
4 of 4
$75 - $265
$194
Trustee
4 of 4
$75 - $265
$194
E. TOTALS:
2014/15 Amounts
Collected
Responses
Range
Average
Min. Honoraria
4 of 4
$0 - $4,555
$2,775
Max. Honoraria
4 of 4
$9,780 - $20,275
$13,517
Average Honoraria
4 of 4
$5,890 - $11,943
$8,503
Total Honoraria
4 of 4
$29,453 - $83,600
$53,369
Min. Expense
4 of 4
$119 - $2,007
$1,110
Max. Expense
4 of 4
$7,303 - $15,586
$11,645
Average Expense
4 of 4
$4,789 - $5,752
$5,252
Total Expense
4 of 4
$23,945 - $40,914
$32,763
Min. Ben/Allow
3 of 4
$0 - $4,005
$1,390
Max. Ben/Allow
3 of 4
$504 - $4,939
$3,339
Average Ben/Allow
3 of 4
$219 - $4,324
$2,575
Total Ben/Allow
3 of 4
$1,536 - $34,595
$17,347

 
2,001 - 3,000 Students
A. HONORARIUMS - BOARD OR COMMITTEE MEETINGS:
Per Annum Only
Responses
Range
Average
Chair
2 of 8
$2760 - $20258
$11,509
Vice-Chair
2 of 8
$2160 - $17956
$10,058
Trustee
2 of 8
$2160 - $17956
$10,058
Per Day Only
Responses
Range
Average
Chair
5 of 8
$180 - $206
$195
Vice-Chair
4 of 8
$180 - $206
$193
Trustee
5 of 8
$150 - $206
$185
Per Annum + Per
Day
Responses
Per Annum Range
Per Annum
Average
+ Per Day Range
+ Per Day
Average
Chair
2 of 8
$4,080 - $10,100
$7,090
$170 - $206
$188
Vice-Chair
2 of 8
$2,040 - $9.100
$5,570
$170 - $206
$188
Trustee
2 of 8
$2,040 - $8,075
$5,058
$170 - $206
$188
B. HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
Range
Average
Chair
8 of 8
$100 - $206
$185
Vice-Chair
7 of 8
$100 - $206
$183
Trustee
8 of 8
$100 - $206
$179
E. TOTALS:
2014/15 Amounts
Collected
Responses
Range
Average
Min. Honoraria
7 of 8
$720 - $17956
$7,798
Max. Honoraria
7 of 8
$9580 - $20258
$17,070
Average Honoraria
7 of 8
$5565 - $18531
$12,269
Total Honoraria
7 of 8
$44520 - $122,100 $79,603
Min. Expense
7 of 8
$70 - $2988
$1,289
Max. Expense
7 of 8
$2570 - $10210
$6,855
Average Expense
7 of 8
$1,257 - $6393
$3,997
Total Expense
7 of 8
$6285 - $47498
$29,031
Min. Ben/Allow
7 of 8
$53 - $3579
$1,265
Max. Ben/Allow
7 of 8
$537 - $4787
$2,934
Average Ben/Allow
7 of 8
$172 - $4187
$2,390
Total Ben/Allow
7 of 8
$1,376 - $34431
$17,507

 
3,001 - 4,000 Students
A. HONORARIUMS - BOARD OR COMMITTEE MEETINGS:
Per Annum Only
Responses
Range
Average
Chair
4 of 9
$8200 - $17989
$14,151
Vice-Chair
4 of 9
$6200 - $16079
$12,146
Trustee
4 of 9
$5200 - $13,968
$11,080
Per Day Only
Responses
Range
Average
Chair
2 of 9
$175 - $214
$195
Vice-Chair
2 of 9
$175 - $214
$195
Trustee
2 of 9
$175 - $214
$195
Per Annum + Per
Day
Responses
Per Annum Range
Per Annum
Average
+ Per Day Range
+ Per Day
Average
Chair
4 of 9
$9,600 - $14,700
$11,319
$150 - $225
$188
Vice-Chair
4 of 9
$9,000 - $9,996
$9,468
$150 - $200
$182
Trustee
4 of 9
$5,292 - $9276
$7,992
$150 - $200
$182
B. HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
Range
Average
Chair
8 of 9
$150 - $214
$188
Vice-Chair
8 of 9
$150 - $214
$188
Trustee
8 of 9
$150 - $214
$188
E. TOTALS:
2013/14 Amounts
Collected
Responses
Range
Average
Min. Honoraria
9 of 9
$6,240 - $19,968
$12,254
Max. Honoraria
9 of 9
$9,840 - $28,512
$20,625
Average Honoraria
9 of 9
$7,040 - $23,438
$16,593
Total Honoraria
9 of 9
$42,240 - $167,532 $122,112
Min. Expense
9 of 9
$0 - $3,225
$1,605
Max. Expense
9 of 9
$4,250 - $18,672
$9,950
Average Expense
9 of 9
$2,750 - $10,251
$5,249
Total Expense
9 of 9
$17,789 - $76,879
$39,747
Min. Ben/Allow
8 of 9
$13 - $3,189
$1,484
Max. Ben/Allow
8 of 9
$503 - $5,825
$3,170
Average Ben/Allow
8 of 9
$309 - $5,215
$2,745
Total Ben/Allow
8 of 9
$2,468 - $36,507
$19,204

 
4,001 - 5000 Students
A. HONORARIUMS - BOARD OR COMMITTEE MEETINGS:
Per Annum Only
Responses
Range
Average
Chair
3 of 5
$13,800 - $19,599
$17,333
Vice-Chair
3 of 5
$12,200 - $17,050
$15,196
Trustee
3 of 5
$10,700 - $16,500
$14,109
Per Day Only
Responses
Range
Average
Chair
1 of 5
$210
N/A
Vice-Chair
1 of 5
$210 - $220
$215
Trustee
1 of 5
$210 - $220
$215
Per Annum + Per
Day
Responses
Per Annum Range
Per Annum
Average
+ Per Day Range
+ Per Day
Average
Chair
1 of 5
$3,300
N/A
220
N/A
Vice-Chair
0 of 5
N/A
N/A
N/A
N/A
Trustee
0 of 5
N/A
N/A
N/A
N/A
B. HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
Range
Average
Chair
5 o 5
$145 - $220
$183
Vice-Chair
4 of 5
$150 - $220
$193
Trustee
4 of 5
$150 - $220
$193
E. TOTALS:
2014/15 Amounts
Collected
Responses
Range
Average
Min. Honoraria
5 of 5
$457 - $19,600
$10,738
Max. Honoraria
5 of 5
$5,320- $29,464
$17,735
Average Honoraria
5 of 5
$2,383 - $18,489
$13,275
Total Honoraria
5 of 5
$16,683 - $166,398
$118,522
Min. Expense
5 of 5
$0 - $7199
$4,259
Max. Expense
5 of 5
$2,099 - $17,271
$9,855
Average Expense
5 of 5
$3,327 - $12,010
$6,899
Total Expense
5 of 5
$28,948 - $108,091
$60,434
Min. Ben/Allow
5 of 5
$237 - $18,361
$2,371
Max. Ben/Allow
5 of 5
$1,708 - $23,131
$7,447
Average Ben/Allow
5 of 5
$1,239 - $19,278
$6,431
Total Ben/Allow
5 of 5
$11,151 - $134,948
$50,168

 
5,001 - 7,000 Students
A. HONORARIUMS - BOARD OR COMMITTEE MEETINGS:
Per Annum Only
Responses
Range
Average
Chair
5 of 9
$9,532 - $24,291
$16,019
Vice-Chair
5 of 9
$8,700 - $23,624
$15,161
Trustee
5 of 9
$8,340 - $22,957
$14,413
Per Day Only
Responses
Range
Average
Chair
1 of 9
$200 - $256
$256
Vice-Chair
1 of 9
$211 - $241
$211
Trustee
1 of 9
$211 - $241
$211
Per Annum + Per
Day
Responses
Per Annum Range
Per Annum
Average
+ Per Day Range
+ Per Day
Average
Chair
4 of 9
$10,200 - $21,682
$16,271
$200 - $273
$239
Vice-Chair
4 of 9
$7,380 - $18,584
$11,872
$200 - $273
$239
Trustee
3 of 9
$6,120 - $8,466
$7,293
$200 - $273
$263
B. HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
Range
Average
Chair
8 of 9
$100 - $273
$200
Vice-Chair
8 of 9
$100 - $273
$200
Trustee
8 of 9
$100 - $273
$200
E. TOTALS:
2013/14 Amounts
Collected
Responses
Range
Average
Min. Honoraria
9 of 9
$4,658 - $18,394
$12,734
Max. Honoraria
9 of 9
$15,710 - $35,439
$23,138
Average Honoraria
9 of 9
$13,521 - $26,386
$17,490
Total Honoraria
9 of 9
$74,448 - $237,473 $129,308
Min. Expense
9 of 9
$0 - $7,423
$1,646
Max. Expense
9 of 9
$1,474 - $19,589
$8,311
Average Expense
9 of 9
$2,420 - $7,996
$5,149
Total Expense
9 of 9
$19,360 - $63,967
$38,240
Min. Ben/Allow
9 of 9
$0 - $4603
$1,909
Max. Ben/Allow
9 of 9
$480 - $8,146
$4,047
Average Ben/Allow
9 of 9
$290 - $6,392
$3,145
Total Ben/Allow
9 of 9
$1,475 - $54,203
$23,106

 
7,001 - 9,000 Students
A. HONORARIUMS - BOARD OR COMMITTEE MEETINGS:
Per Annum Only
Responses
Range
Average
Chair
4 of 7
$16,620 - $35,018
$23,785
Vice-Chair
4 of 7
$14,034 - $30,913
$20,714
Trustee
4 of 7
$12,520 - $29,068
$19,064
Per Day Only
Responses
Range
Average
Chair
2 of 7
$200 - $220
$210
Vice-Chair
2 of 7
$200 - $220
$210
Trustee
2 of 7
$200 - $220
$210
Per Annum + Per
Day
Responses
Per Annum Range
Per Annum
Average
+ Per Day Range
+ Per Day
Average
Chair
1 of 7
$2,796
n/a
$201
n/a
Vice-Chair
1 of 7
n/a
n/a
$201
n/a
Trustee
1 of 7
n/a
n/a
$201
n/a
B. HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
Range
Average
Chair
6 of 7
$166- $220
$197
Vice-Chair
6 of 7
$166- $220
$197
Trustee
6 of 7
$166- $220
$197
E. TOTALS:
2013/14 Amounts
Collected
Responses
Range
Average
Min. Honoraria
7 of 7
$12,480 - $19,800
$16,414
Max. Honoraria
7 of 7
$19,659 - $33,650
$26,393
Average Honoraria
7 of 7
$16,211 - $24,579
$21,418
Total Honoraria
7 of 7
$100,893 - $138,260 $118,199
Min. Expense
7 of 7
$0 - $6,270
$3,284
Max. Expense
7 of 7
$5,199 - $21,398
$11,499
Average Expense
7 of 7
$0 - $11,424
$6,177
Total Expense
7 of 7
$22,667 - $68,546
$40,701
Min. Ben/Allow
7 of 7
$0 - $5,473
$1,804
Max. Ben/Allow
7 of 7
$305 - $5,728
$3,164
Average Ben/Allow
7 of 7
$305 - $5,607
$2,696
Total Ben/Allow
7 of 7
$1,526 - $39,246
$5,997

 
9,001 - 22,000 Students
A. HONORARIUMS - BOARD OR COMMITTEE MEETINGS:
Per Annum Only
Responses
Range
Average
Chair
3 of 8
28,980 - 42,073
$34,806
Vice-Chair
3 of 8
26,220 - 36,715
$29,890
Trustee
3 of 8
21,634 - 31,357
$25,484
Per Day Only
Responses
Range
Average
Chair
0 of 8
n/a
n/a
Vice-Chair
0 of 8
n/a
n/a
Trustee
0 of 8
n/a
n/a
Per Annum + Per
Day
Responses
Per Annum Range
Per Annum
Average
+ Per Day Range
+ Per Day
Average
Chair
5 of 8
6,408 - 29,947
$18,686
$175 - $254
$209
Vice-Chair
5 of 8
4,884 - 28,646
$16,426
$175 - $254
$209
Trustee
5 of 8
3,360 - 27,237
$14,959
$175 - $254
$209
B. HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
Range
Average
Chair
7 of 8
$175 - $254
$209
Vice-Chair
7 of 8
$175 - $254
$209
Trustee
7 of 8
$175 - $254
$209
E. TOTALS:
2013/14 Amounts
Collected
Responses
Range
Average
Min. Honoraria
8 of 8
$11,845 - $40,317
$22,408
Max. Honoraria
8 of 8
$15,723 - $42,195
$28,720
Average Honoraria
8 of 8
$12,508 - $34,784
$24,578
Total Honoraria
8 of 8
$100,069 - $298,287$186,721
Min. Expense
8 of 8
$0 - $9,655
$4,393
Max. Expense
8 of 8
$1,363 - $21,829
$9,984
Average Expense
8 of 8
$1,941 - $12,718
$6,511
Total Expense
8 of 8
$17,468 - $114,460 $51,410
Min. Ben/Allow
8 of 8
$909 - $6,161
$3,084
Max. Ben/Allow
8 of 8
$1,272 - $8,910
$5,254
Average Ben/Allow
8 of 8
$1,106 - $6,328
$4,310
Total Ben/Allow
8 of 8
$7,744 - $46,328
$33,456

 
35,000+ Students
A. HONORARIUMS - BOARD OR COMMITTEE MEETINGS:
Per Annum Only
Responses
Range
Average
Chair
3 of 3
$38,669 - $55,000
$45,775
Vice-Chair
3 of 3
$34,721 - $50,000
$40,569
Trustee
3 of 3
$30,774 - $45,000
$37,586
Per Day Only
Responses
Range
Average
Chair
0 of 3
n/a
n/a
Vice-Chair
0 of 3
n/a
n/a
Trustee
0 of 3
n/a
n/a
Per Annum + Per
Day
Responses
Per Annum Range
Per Annum
Average
+ Per Day Range
+ Per Day
Average
Chair
0 of 3
n/a
n/a
n/a
n/a
Vice-Chair
0 of 3
n/a
n/a
n/a
n/a
Trustee
0 of 3
n/a
n/a
n/a
n/a
B. HONORARIUMS - CONVENTIONS OR SEMINARS:
Per Day
Responses
Range
Average
Chair
1 of 3
$181
n/a
Vice-Chair
1 of 3
$181
n/a
Trustee
1 of 3
$181
n/a
E. TOTALS:
2013/14 Amounts
Collected
Responses
Range
Average
Min. Honoraria
2 of 3
$4,327 - $32,042
$18,185
Max. Honoraria
2 of 3
$38,073 - $59,280
$48,677
Average Honoraria
2 of 3
$34,127 - $45,282
$39,704
Total Honoraria
3 of 3
$238,890 - $316,973$286,685
Min. Expense
2 of 3
$0 - $4,131
$2,066
Max. Expense
2 of 3
$3,543 - $5,816
$4,680
Average Expense
2 of 3
$2,445 - $4,688
$3,567
Total Expense
3 of 3
$17,118 - $36,990
$28,975
Min. Ben/Allow
2 of 3
$1,319 - $1,956
$1,638
Max. Ben/Allow
2 of 3
$4,342 - $11,194
$7,768
Average Ben/Allow
2 of 3
$4,001 - $10,287
$7,144
Total Ben/Allow
3 of 3
$28,008 - $72,008
$48,683


1
Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
Effective Date: September 7, 2016
Page 1 of 18
POLICY 7
BOARD OPERATIONS
The Board believes that its ability to discharge its obligations in an efficient, effective and
transparent manner is dependent upon the development and implementation of a sound
organization design. In order to fulfill its legislative capacity, the Board deems it necessary to
meet on a regular basis to plan and monitor, consider problems, establish educational priorities,
discuss alternative courses of action, examine possible consequences and make decisions
within which the Division is to be administered. A quorum, which is a simple majority of the
number of trustees, must be present for every duly constituted meeting. The Board has
adopted policies so that the business of the Board can be conducted in an orderly and efficient
manner.
The Board believes that its fundamental obligation is to provide an excellent education system
and to enhance the public trust in education. Consistent with its objective to encourage the
general public to contribute to the educational process, Board meetings will be open to the
public. Towards this end, the Board believes its affairs should be conducted in public to the
greatest extent possible.
The Board believes there are times when public interest is best served by private discussion of
specific issues in "in-camera" sessions. The Board believes it is necessary to protect individual
privacy and the Board's own position in negotiating either collective agreements or contracts
and therefore expects to go in-camera for issues dealing with individual students, individual
employees, land, labour, litigation or negotiation.
The Board further believes public interest can be enhanced by having members of the public
make presentations at Board meetings and that the Board will actively encourage delegations
from students, parents, School Councils and members of the public.
The Board also believes that public forums dealing with specific educational topics and held on
a regular basis in various communities within the Division can enhance communications and
effectiveness of the Board.
1.
Wards
Within the stipulations of the Order in Council establishing Grande Yellowhead Public
School Division, the Board has decided to provide for the nomination and election of
trustees within the Division by wards, and electoral subdivisions where appropriate.
1.1
Ward 1 shall comprise all those lands within the previous Yellowhead School
Division No. 12:

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Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
1.1.1
Electoral Subdivision #1 (Hinton and area) shall be comprised of that
portion of the Division in Townships 49-54 (inclusive) west of the 22
Range line, and that portion of the Division in Townships 45-48
(inclusive) west of the 2/3 Range line, all west of the fifth meridian.
Electoral Subdivision #2 (Edson and area) shall be comprised of that
portion of the Division east of the boundary described in 1.1.1 above
and west of the 14 Range line, plus those portions of Townships 55-
57 (inclusive), Range 13 west of the McLeod River, EXCEPTING
sections 1-3 (inclusive), 10-15 (inclusive), 22-27 (inclusive), and 34-36
(inclusive) in Township 53, Range 14, all west of the fifth meridian.
Electoral Subdivision #3 (Lobstick area) shall be comprised of that
portion of the Division to the easterly boundary described in 1.1.2
above.
Two (2) trustees shall be elected from Electoral Subdivision #1.
Two (2) trustees shall be elected from Electoral Subdivision #2
One (1) trustee shall be elected from Electoral Subdivision #3.
1.2
Ward 2 shall comprise all those lands within the previous Grande Cache School
District No. 5258.
1.3
Ward 3 shall comprise all those lands within the previous Jasper School District
No. 3063.
1.4
The total number of trustees to be elected from each of Ward 2 and Ward 3 shall
be one (1).
1.5
The provisions of the Local Authorities Election Act respecting the election of
trustees shall apply to every election in each ward and electoral subdivision in
the same manner as if it were a subdivision in a school division.
2.
Organizational Meeting
An organizational meeting of the Board shall be held annually
in June except in an
election year where it will occur no later than four weeks following Election Day when
there has been a general election. The Superintendent or his/her designate will give
notice of the organizational meeting to each trustee as if it were a special meeting.
Each trustee will take the oath/affirmation of office immediately following the call to order
of the organizational meeting after a general election. Special provisions will be made for
a trustee taking office following a by-election.
The Superintendent shall act as Chair of the meeting for the purpose of the election of the
Board Chair and Vice Chair. The Board Chair and Vice Chair
shall be elected at the

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
organizational meeting.
Upon election, the Board Chair shall preside over the remainder of
the organizational meeting.
The organizational meeting shall, in addition include, but not be restricted to, the following:
2.1
Create such standing or ad hoc committees of the Board as are deemed
appropriate, and appoint members;
2.2
Appoint trustee(s) as Board representatives to the various Boards or committees
of organizations or agencies where the Board has regular representation, as
appropriate;
2.3
Review Board member conflict of interest stipulations and determine any
disclosure of information requirements. Trustees shall bring notice of any
changes to conflict of interest to a Public Board Meeting.
2.4
Appoint signing authorities for the Division, including the use of facsimile
signatures or electronic transfer of funds.
3.
Regular Meetings
3.1
Regular Board meetings will be held two times per month as a general rule
except where holiday periods or other unavoidable occurrences interrupt the
schedule. The schedule of meetings will be set for the coming year prior to the
end of the previous school year.
3.1.1
All meetings will ordinarily be held at the Education Services Centre in
Edson, commencing at 10:00 a.m.
3.1.2
Notwithstanding the schedule noted above, the Board may, by
resolution, alter the schedule in such manner as it deems appropriate.
3.2
With prior knowledge of the Board Chair or Superintendent, trustees, who are
unable to attend a meeting in person due to reasons such as inclement weather,
other Board assigned commitments, or for personal reasons, may attend via tele-
conference or video-conference. A maximum of two consecutive meetings may
be attended via tele-conference or video-conference.
3.3
Delegations, school and system staff, GYPSD students, and members of the
public who are unable to attend Public Board Meetings in person, may request
that they be able to attend via video-conference when available.
3.4
All trustees, shall notify the Board Chair or the Superintendent if they are unable
to attend a Board meeting.
3.5
All trustees who are absent from three consecutive regular meetings shall:

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
3.5.1
Obtain authorization by resolution of the Board to do so at the second
or third Public Board Meeting; or
3.5.2
Provide to the Superintendent evidence of illness in the form of a
medical certificate respecting the period of absence.
Failure to attend will result in disqualification.
3.6
If both the Chair or Vice-Chair through illness or other cause are unable to
perform the duties of the office or are absent, the Board shall appoint from
among its members an acting Chair, who on being so appointed has all the
powers and shall perform all the duties of the Chair during the Chair’s and Vice-
Chair’s inability to act or absence.
3.7
The Board believes that most matters discussed at its meetings are of direct
interest and relevance to the staff of the Division. The Board, therefore,
approves the attendance as a delegation of a representative of the Evergreen
Local No. 11 of the Alberta Teachers’ Association and a representative of the
Canadian Union of Public Employees, Local 1357, at its regular and special
meetings. Representatives as named by the Locals will be provided with agenda
packages (minus confidential items) prior to the date of the Board meeting.
4.
Special Meetings
Occasionally, unanticipated or emergent issues require immediate Board attention and/or
action.
Special meetings of the Board may be held from time to time as provided for under section
67 of the School Act. These are public meetings.
The nature of the business to be transacted must be clearly specified in the notice of the
meeting. Unless all trustees are present at the special meeting, no other business may be
transacted. Items can be added to the agenda only by the unanimous consent of the
entire Board.
5.
In-Camera Sessions
The Board may, by resolution, schedule an in-camera session at a time or place
agreeable to the Board or recess a meeting in progress for the purpose of meeting in-
camera. Such resolutions shall be recorded in the minutes of the Board and shall specify
those individuals eligible to attend in addition to trustees and the Superintendent. The
reason for the in-camera session shall be stated prior to its approval and recorded in the
minutes. The in-camera session shall be limited to discussion pertaining to the following
stated reasons:
5.1
Individual students;

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
5.2
Individual employees;
5.3
Collective bargaining issues;
5.4
Litigation issues;
5.5
Acquisition/disposal of property; and
5.6
Other topics that a majority of the trustees present feel should be held in private,
in the public interest.
Such sessions shall be closed to the public and press. The Board shall only discuss the
matter which gave rise to the in-camera session. Board members and other persons
attending shall maintain confidentiality and not disclose the substance of the in-camera
discussions.
The Board shall, during the in-camera session, adopt only such resolution as is required to
re-convene the Board in an open, public meeting.
6.
Agenda for Regular Meetings
The Superintendent is responsible for preparing an agenda for Board Meetings in
consultation with the Board Chair.
6.1
The order of business at a regular meeting shall be as follows:
6.1.1
Call to Order
Moment of Reflection
Approval of Agenda
6.1.2
Approval of Minutes
Minutes of Regular Board Meetings
Minutes of Special Board Meetings
6.1.3
Delegations
6.1.4
Action Items
Old Business
New Business
6.1.5
Public Question Period
6.1.6
Trustee Reports
6.1.7
Monitoring Reports

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Board Policy Handbook
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Next Review: 2017
6.1.8
Superintendent’s Reports
6.1.9
Public Question Period
6.1.10
Future Business
Meeting Dates
Notice of Motion
Topics for Future Agendas
6.1.11
Adjournment
6.2
The agenda will be supported by copies of letters, reports, contracts and other
materials as are pertinent to the business which will come before the Board and
will be of value to the Board in the performance of its duties.
6.3
Items may be placed on the agenda in one of the following ways:
6.3.1
By notifying the Superintendent or Board Chair at least six days prior
to the Board meeting.
6.3.2
By notice of motion at the previous meeting of the Board.
6.3.3
As a request from a committee of the Board.
6.3.4
Issues that require Board action may arise after the agenda has been
prepared. The Board Chair, at the beginning of the meeting, shall ask
for additions to and/or deletions from the agenda prior to agenda
approval. Changes to the agenda may be made by a majority of
those present.
6.4
The agenda package, containing the agenda and supporting information, will be
provided to each trustee at least three (3) days prior to the date of the meeting.
Subsequently, emergent information may be sent electronically.
6.5
The list of agenda items shall be posted on the Division website and be available
in the Division Office. Any elector may inspect the agenda and request a copy.
6.6
The Board will follow the order of business set by the agenda unless the order is
altered or new items are added by agreement of the Board.
6.7
During the course of the Board meeting, the majority of trustees present may
amend the agenda and place items before the Board for discussion. The Board
may take action on such items.
7.
Minutes for Regular or Special Meetings

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Policy 7 – Board Operations
Next Review: 2017
The Board shall maintain and preserve by means of minutes a record of its proceedings
and resolutions.
7.1
The minutes shall record:
7.1.1
Date, time and place of meeting;
7.1.2
Type of meeting;
7.1.3
Name of presiding officer;
7.1.4
Names of those trustees and administration in attendance;
7.1.5
Approval of preceding minutes;
7.1.6
A brief summary of the circumstances which gave rise to the matter
being debated by the Board;
7.1.7
All resolutions, including the Board’s disposition of the same, placed
before the Board, should be entered in full;
7.1.8
Names of persons making the motion;
7.1.9
Points of order and appeals;
7.1.10
Appointments;
7.1.11
Summarized reports of committees;
7.1.12
Recording of the vote on a motion (when requested pursuant to the
School Act); and
7.1.13
Trustee declaration pursuant to the School Act.
7.2
The minutes shall:
7.2.1
Be prepared as directed by the Superintendent;
7.2.2
Be reviewed by the Superintendent prior to submission to the Board;
7.2.3
Be considered an unofficial record of proceedings until such time as
adopted by a resolution of the Board; and
7.2.4
Upon adoption by the Board, be deemed to be the official and sole
record of the Board’s business.
7.3
The Superintendent shall ensure upon acceptance by the Board that appropriate
initials are appended to each page of the minutes, and that appropriate
signatures of the Division are affixed to the concluding page of the minutes.

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Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
7.4
The Superintendent shall establish a codification system for resolutions
determined by the Board which will:
7.4.1
Provide for ready identification as to the meeting at which it was
considered;
7.4.2
Provide for cross-referencing with resolutions of similar nature
adopted by the Board at previous meetings; and
7.4.3
Establish and maintain a file of all Board minutes.
7.5
Upon adoption by the Board, the minutes shall be open to public scrutiny through
posting on the Division website or availability at the Board Office.
8.
Motions
Motions do not require a seconder, except in rare instances as described below.
8.1
Notice of Motion
The notice of motion serves the purpose of officially putting an item on the
agenda of the next or future regular meeting and gives notice to all trustees of
the item to be discussed. A notice of motion is not debatable and may not be
voted on.
A trustee may present a notice of motion for consideration at the next regular
meeting of the Board or may specify another meeting date. A trustee may also
provide the Superintendent with a written notice of motion and ask that it be
placed on the agenda of the next regular meeting and read at the meeting. The
trustee will need not be present during the reading of the motion, however if the
trustee is not present, a seconder is required at the meeting at which the notice is
given, otherwise the item will be dropped.
8.2
Discussion on Motions
The custom of addressing comments to the Board Chair should be followed by all
persons in attendance.
A Board motion or a recommendation from administration must be placed before
the Board prior to any discussion taking place on an issue. Once a motion is
before the Board and until it is passed or defeated, all speakers shall confine
their remarks to the motion or to the information pertinent to the motion.
8.3
Speaking to the Motion
The mover of a motion first and every trustee shall have an opportunity to speak
to the motion before any trustee is allowed to speak a second time.

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Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
If the Board Chair wishes to speak on a motion, s/he is to vacate his/her seat as
Chair and ask the Vice-Chair to preside. The Chair will normally speak just prior
to the last speaker who will be the mover of the motion.
The mover of the motion is permitted to close debate on the motion.
As a general guide, a trustee should not speak longer than five minutes on any
motion. The Board Chair has the responsibility to limit the discussion by a
trustee when such a discussion is repetitive or digresses from the topic at hand,
or where discussion takes place prior to the acceptance of a motion.
No one shall interrupt a speaker, unless it is to ask for important clarification of
the speaker’s remarks, and any such interruption shall not be permitted without
permission of the Board Chair.
Should a trustee arrive at the meeting after a motion has been made and prior to
taking a vote, the trustee may request further discussion prior to the vote. The
Board Chair shall rule on further discussion.
8.4
Reading of the Motion
A trustee may require the motion under discussion to be read at any time during
the debate, except when a trustee is speaking.
8.5
Recorded Vote
Whenever a recorded vote is requested by a trustee before the vote is taken, the
minutes shall record the names of the trustees who voted for or against the
matter. Immediately after a vote is taken and on the request of a trustee, the
minutes shall record the name of that trustee and whether that trustee voted for
or against the matter.
8.6
Required Votes
The Board Chair, and all trustees present, unless excused by resolution of the
Board or by the provisions of the School Act, shall vote on each question. Each
question shall be decided by a majority of the votes of those trustees present. A
simple majority of a quorum of the Board will decide in favour of the question. In
the case of an equality of votes, the question is defeated. A vote on a question
shall be taken by open vote, expressed by show of hands, or by a verbal
indication of “aye” for the affirmative, or “nay” for the negative, except the vote to
elect the Board Chair or Vice-Chair, which is by secret ballot, unless there is
unanimous agreement among the trustees to use a show of hands.
8.7
Debate
In all debate, any matter of procedure in dispute shall be settled, if possible, by
reference to Robert’s Rules of Order. If this reference is inadequate, procedure

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Policy 7 – Board Operations
Next Review: 2017
may be determined by motion supported by the majority of trustees in
attendance.
9.
Delegations to Board Meetings
For the purpose of this section the word “delegations” shall mean one or more persons.
9.1
All delegations wishing to appear before the Board shall give adequate notice
thereof in writing to the Superintendent before the meeting at which they wish to
appear. The notice shall contain sufficient information to enable the trustees to
become acquainted with the subject beforehand. The delegation shall first
discuss the request with the Superintendent. If an appearance before the Board
is then desired, a copy of the request shall be sent to each trustee with the
agenda for the meeting at which the delegation is to appear.
9.2
In an emergent situation where time does not permit adherence to these
procedures, the Superintendent shall acquaint the trustees with the problem at
the morning session and shall arrange for the delegation to meet with the Board
in the afternoon.
9.3
In discussing matters with the delegation, the Board Chair shall act as
spokesperson for the Board. Individual trustees may only seek clarification of
items presented by the delegation. At no time during the presentation shall any
trustee commit the Board to any specific course of action.
9.4
Upon completion of the presentation, the Board Chair shall inform the delegation
when a decision, if required, will be made. Such decision will be communicated
in writing to the spokesperson.
9.5
Additionally, representatives named by ATA Local 11 and CUPE Local 1357 will
present information on Local activities under the "Delegations” section of the
meeting agenda and are requested to take information including “key messages”
back to their respective Locals.
10.
Recording Devices
The Board expects that anyone wanting to use a recording device at a Public Board
meeting shall obtain prior approval of the Chair.
11.
Trustee Compensation
The Board believes that trusteeship, first and foremost, is a public service. The Board
recognizes, however, that the discharge of this public service often results in the trustee
incurring financial expenses and incurs considerable time demands.

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Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
Prior to a general election, the rates of compensation for trustees will be reviewed.
Trustees may claim honoraria and expenses at the following rates for attending to Board
affairs:
11.1
Trustees will be paid a per diem and an expense allowance as set out below,
plus meals, travel allowance, technology services,
registration fees and
accommodation:
11.2
Trustees will be paid a base monthly honorarium and an expense allowance as
set out below:
11.2.1
Board Chair: four (4) days per month, in accordance with 11.3.3.
11.2.2
Board Vice Chair: three (3) days per month, in accordance with
11.3.3.
11.2.3
Board Trustees: two and one-half (2.5) days per month, in accordance
with 11.3.3.
11.2.4
Base monthly honoraria is to cover: preparation for regular and
special Board meetings; and locally, attendance at community
meetings; phone calls; and other community, parent, and school
stakeholder meetings.
11.2.4.1
Community Meetings are defined as meetings in which
only the local trustees attend to provide or receive
information, and the Board was not requested to attend.
Local Meetings do not include specifically identified
committees as outlined in Policy 9 (e.g. Scholarship
Committees) and Board Representatives outlined in Policy
9 (e.g. Chamber of Commerce) that are assigned at the
Board’s Organizational Meeting.
11.3
Per Diem
11.3.1
For meetings up to and including 3 hours in duration: $23.07 per hour
honorarium and $11.53 per hour expenses, for a total of $34.60 per
hour.
11.3.2
For meeting more than 3 hours and up to and including 4 hours in
duration (1/2Day): one-half (1/2) the full day meeting rates specified
in 11.3.3 for honorarium and expenses.
11.3.3
For meetings more than 4 hours and up to and including 8 hours in
duration (Full Day): $138.42 per day honorarium and $69.20 per day
expenses, for a total of $207.62 per day.

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Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
11.3.4
For meetings more than 8 hours in duration, in a single day: one and
one half (1 ½) the full day meeting rates specified in 11.3.3 for
honorarium and expenses.
11.3.5
The hourly rate is determined at one sixth (1/6) the full day meeting
rates specified in 11.3.3 for honorarium and expenses.
11.3.6
The duration of the meeting is determined by the lessor of:
11.3.6.1
start and end time recorded in the minutes of the meeting
or as declared by the meeting chair or lead; or
11.3.6.2
substitution of the arrival or departure time of the trustee,
for the start or end time noted in 11.3.6.1.
11.3.6.3
Per diem is to cover: attendance at regular or Special
Board meetings, Committee meetings, Board approved or
directed meetings, and attendance at ASBA and PSBAA
activities.
11.3.7
Each September the rate specified in 11.3.3
will be adjusted by the
percentage change in the current Basic Instructional Grant Rate from
the previous fiscal year.
11.3.8
Every four (4)
years, prior to a School Board election, the Board shall
review and may adjust the trustee per diem to provincial average as
reported in the most recent ASBA Trustee Remuneration Report. The
grant increase identified in 11.3.7
will be added to the adjusted per
diem.
11.4
Subsistence
11.4.1
Subsistence allowances at the rates of $10.00 for breakfast, $14.00
for lunch, and $22.00 for dinner. The breakfast allowance may be
claimed if the trustee is away from home prior to 0700 hours and the
dinner allowance may be claimed if the trustee does not arrive home
until after 1900 hours. No subsistence allowance is claimable for a
meal provided without additional cost in conjunction with a function or
meeting.
11.5
Travel & Mileage
11.5.1
A travel allowance for the use of a personal automobile will be paid at
a Division rate of $0.47 per kilometer then adjusted monthly with the
fuel escalator/de-escalator based on a $.01 per kilometer increase or
decrease in the Division travel allowance for every $.08 change in fuel
prices (with a base rate of $.96 per litre for regular gasoline, Edson,
Hinton, Grande Cache and Jasper prices), and based on an average

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
cost of two sample days of the month. Pooling of transportation is
encouraged.
11.5.2
Travel by public carrier will be reimbursed at cost and receipts must
support claims.
11.5.3
Kilometerage will be paid for additional meetings if the meeting is held
in a different location and involves extra kilometerage, but not within
the same community.
11.6
Travel Time
Trustee circumstances often require additional travel time based on geography
and/or responsibility.
11.6.1
Trustees will be paid a time allowance of one-one hundredth (1/100
th
)
of the hourly rate outlined in 11.3.1 for each kilometer traveled, while
attending to Division business; or
11.6.2
Trustees will be paid a time allowance for each hour in transport on a
commercial carrier (e.g., airline) as determined by the carrier’s
schedule or ticket between destination points, equal to the rate per
hour in 11.3.1.
11.7
Accommodation expenses:
11.7.1
Will be reimbursed at cost and must be supported by receipts. Fiscal
restraint is to be exercised in accommodation arrangements; or
11.7.2
An allowance of $30.00 per night will be paid for the use of private
accommodation.
11.8
Technology and Telecommunications:
11.8.1
At the start of each term following election, each trustee will be
provided the following equipment:
11.8.1.1
a laptop computer, with standard divisional software
installed;
11.8.1.2
an iPad; and
11.8.1.3
a printer.
11.8.2
Consumable supplies for the operation of the equipment outlined
under 11.5.1 will be supplied to the trustee upon request.
11.8.3
An allowance of $60.00 per month is to be paid to a trustee for
reimbursement for the cost of internet access and other

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
telecommunication services, including long distance charges,
facsimile lines, cellular charges, etc. in carrying out their role as
trustee.
11.9
Other trustee expenses, supported by receipts, e.g. registration fees and other
related expenses, etc. will be reimbursed at cost.
11.10 Leadership and Skills Development
11.10.1
The Board believes that trustees, by virtue of the fact that they have
been elected, have been identified as leaders in their community. In
order to nurture this quality of leadership, the Board believes that a
culture or environment must be developed at the Board level that
provides opportunities for trustees to exercise and enhance their
leadership skills,
and to be identified in their communities with name
badges, logo wear, and identification tags.
The Board will plan
specific inservice activities designed to assist trustees in their efforts
to improve their skills.
The Board will provide the opportunity for trustees to participate in
school board conferences, workshops, and conventions held by
provincial, national and international
school board associations.
11.10.2
Trustees may, without reference to the Board, attend the following
functions:
11.10.2.1 Alberta School Boards' Association conferences,
workshops and meetings.
11.10.2.2 Alberta School Boards' Association Zone 2/3 general
meetings.
11.10.2.3 Public School Boards’ Association conferences, workshops
and meetings.
11.10.2.4 Scheduled Board and Committee Meetings.
11.10.3
Trustees may attend up to two board/governance/education
professional development events (conferences, workshops, etc) within
the province each school year without prior authorization of the Board
.
11.10.4
With prior approval of the Board, attend out-of-province meetings,
conferences, conventions, seminars or workshops, or visit other
school systems.
11.10.4.1 A Trustee must provide the Board at the meeting where
approval is being sought, with information related to the
number of any such events they have attended or have
approval for, within that school year.

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Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
11.10.4.2 Trustees who have received approval, but will not be
attending, must, at the earliest possible time, advise the
Board at a public meeting of their intention to not attend.
11.10.4.3 Trustees attending such functions shall provide the Board
with a report at an appropriate regular meeting of the
Board.
11.10.5
Trustees shall apply to the Board in advance for authorization to
attend community functions outside the boundaries of the Division.
11.10.6
Board Chair may attend, without prior authorization of the Board, any
meetings or events called that invite the Board Chair’s attendance as
representation of the jurisdiction (e.g. Alberta Education, Capital
Region Partners Meeting). The Board Chair will report on his/her
attendance at these events at the next Public Board Meeting.
11.10.7
The Board Vice-Chair may attend, without prior authorization of the
Board, any meetings or events called that invite the Board Chair’s
attendance as representation of the jurisdiction in the event the Board
Chair is unable to attend. In these instances the Board Vice-Chair will
report on his/her attendance at these events at the next Public Board
Meeting.
11.11 Health Benefits
Trustees are able to participate in Division benefit plans with 100% cost
coverage.
11.11.1
If a Trustee is ineligible for Division benefit plans, they will be
reimbursed upon submission of receipts, to the maximum value of
Division Plan premiums.
11.12 Compensation
Compensation will be contingent upon the completion of the appropriate forms
and claims. Trustees shall submit claim forms for honoraria and reimbursement
of expenses to the Assistant Superintendent – Business Services for
authorization and payment. The Assistant Superintendent – Business Services
shall not be expected to verify or otherwise substantiate the claims made by
trustees.
11.12.1
Claim forms must be submitted within 30 calendar days of the end of
the month for which the claim is made.
11.12.2
Claim forms submitted after 30 calendar days of the end of the month
for which the claim is made, may be reimbursed, subject to the
approval of the Board Chair.

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Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
11.12.3
Claim forms submitted after September 30
th
for claims in the previous
fiscal year, will not be reimbursed.
11.13 Honoraria paid to trustees shall be allocated to unvouchered expenses and
wages as established by Revenue Canada.
11.14 Public Disclosure of Trustee Compensation and Expenses.
In order to provide greater transparency and disclosure of Trustee
Compensation, monthly summaries of Trustee honoraria and expenses shall be
publicly disclosed.
11.14.1
Each month’s summary is to be posted online, to the Grande
Yellowhead Public School Division No. 77 website, for a period of 12
months.
11.14.2
Summaries are to be posted by the 10
th
of each month.
12.
Trustee Conflict of Interest
The trustee is directly responsible to the electorate of the Division and to the Board.
Upon election to office, the trustee must complete a disclosure of personal interest
statement and accept a position of public trust. The trustee is expected to act in a manner
which will enhance the trust accorded the trustee, and through the trustee, the trust
accorded to the Board.
The Board believes that its ability to discharge its obligations is dependent upon the trust
and confidence of the electorate in its Board and its trustee members. Therefore, the
Board believes in the requirement to declare conflict of interest.
12.1
The trustee is expected to be conversant with sections 80-91 of the School Act.
12.2
The trustee is solely responsible for declaring him/herself to be in possible
conflict of interest.
12.2.1
The trustee shall make such declaration in open meeting prior to
Board or committee discussion of the subject matter which may place
the trustee in conflict of interest.
12.2.2
Following the declaration of conflict of interest by a trustee, all debate
and action shall cease until the trustee has left the room.
12.3
It shall be the responsibility of the trustee in conflict to absent him/herself from
the meeting in accordance with the requirements of the School Act and ensure
that his/her declaration and absence is properly recorded within the minutes.
12.4
The recording secretary will record in the minutes:

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Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
12.4.1
The trustee’s declaration;
12.4.2
The trustee’s abstention from the debate and the vote; and
12.4.3
That the trustee left the room in which the meeting was held.
13.
Board Self-Evaluation
13.1
The annual Board self-evaluation process will complement the Superintendent
evaluation process described in the document entitled Superintendent Evaluation
Process, Criteria and Timelines.
13.2
The purpose of the Board self-evaluation is to answer the following questions:
13.2.1
How well have we fulfilled each of our defined roles in relation to our
mission, goals and objectives as a Board this past year?
13.2.2
How do we perceive our interpersonal working relationships?
13.2.3
How well do we receive input and how well do we communicate?
13.2.4
How well have we adhered to our annual work plan?
13.2.5
How would we rate our Board-Superintendent relations?
13.2.6
How well have we adhered to our governance policies?
13.2.7
What have we accomplished this past year? How do we know?
13.3
The principles upon which the Board self-evaluation is based are as follows:
13.3.1
A learning organization or a professional learning community is
focused on the improvement of practice.
13.3.2
A pre-determined process for evaluation strengthens the governance
functions and builds credibility for the Board.
13.3.3
An evidence-based approach provides objectivity.
13.4
The components of the Board self-evaluation are:
13.4.1
Review of Board Role Performance
13.4.2
Monitoring Interpersonal Working Relationships
13.4.3
Monitoring Board Representation/Communication

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 7 – Board Operations
Next Review: 2017
13.4.4
Review of Annual Work Plan Completion
13.4.5
Monitoring Board-Superintendent Relations
13.4.6
Review of Board Motions
13.4.7
Review of Board Governance Policies
13.4.8
Creating a Positive Path Forward
Reference: Section 60, 64, 65, 66, 67, 68, 70, 71, 72, 73, 74, 75, 76, 80, 81, 82, 83, 145, School Act
Local Authorities Elections Act
Developed:
November 2005
Amended:
February 16, 2011
Amended:
June 1, 2011
Amended:
August 22, 2012
Amended:
October 2, 2013
Amended:
December 18, 2013
Amended:
February 19, 2014
Amended:
May 7, 2014
Reviewed:
September 3, 2014
Amended:
June 17, 2015
Amended:
September 9, 2015
Amended:
November 5, 2015
Amended:
May 4, 2016
Reviewed:
September 7, 2016

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