1. REPORT

 
D.2.d.
Action Item
August 23, 2017
To:
Board of Trustees
From:
C. Lewis, Superintendent of Schools
Subject:
Policy 21 – Professional Growth of Support Staff
Originator:
E. Murray, Chief Deputy Superintendent – Leadership Services & Human
Resources
RECOMMENDATION
That the Board approve the revised Policy 21 – Professional Growth of Support Staff.
REPORT
Background:
CUPE Professional Growth Committee meets throughout the year to review Policy 21 and
submit their recommendations for approval.
Context:
CUPE Professional Growth Committee changed some of the language in the Policy for clarity.
Corresponding forms will be revised to reflect the approved Policy
Conclusion:
Change to Policy 21 – Professional Growth of Support Staff will be distributed upon Board
approval.

1
Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 21 – Professional Growth of Support Staff
Next Review: 2016
2018
Effective Date:
August 26, 2015
August 23, 2017
Page 1 of 5
POLICY 21
PROFESSIONAL GROWTH OF SUPPORT STAFF
The Board believes in the importance of the continuing professional development of its support
staff. The Board, therefore, supports training activities that will enhance the competence of its
support staff members as identified in the goals of the support staff member’s professional
growth plan.
Specifically
1.
A CUPE Professional Growth Committee will be established in accordance with the
Collective Agreement to develop procedures to guide the administration of the CUPE
Professional Growth Fund.
1.1
The CUPE Professional Growth Committee shall meet a minimum of two times
annually.
1.2
The Superintendent or designate shall submit Budget reports to the CUPE
Professional Growth Committee Chairs.
1.3
The CUPE Professional Growth Committee shall submit a semi-
an
annual
budget report to the Board, and the Canadian Union of Public Employees, Local
1357.
2.
The CUPE Professional Growth Fund budget will be established by the CUPE
Professional Growth Committee and will be considered on a year-to-year basis
which runs
September 1 through to August 31
.
2.1
The schedule for approved expenses and expense limits is to be found in
CUPE PG
Funding Application
Form 21-01.
2.1.1 Accommodation Maximums
2.1.1.1
Accommodations will
may
be limited
paid
to the lesser
maximum
of:
3 nights
at $150.oo per night
; or
1 night for each conference day attended
2.1.1.2.
Shared Accommodation:

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 21 – Professional Growth of Support Staff
Next Review: 2016
2018
When accommodation is shared, each individual may claim an
equal portion for the room.
Accommodation maximums will be considered individually,
based only on the portion that the individual has claimed.
2.1.1.3
Overnight accommodation, receipt must be attached. An
allowance of $30.00 per night will be paid for the use of private
accommodation (no receipt required).
2.1.2 Where the conference fee includes
accommodations and/or meals, these
items may not be claimed separately.
any or all of the following:
2.1.2.1
Conference costs; and/or
2.1.2.2
Accommodations; and/or
2.1.2.3
Meals
Applicants may claim
:
the lesser of:
2.1.2.4
1
The Conference fee; or
2.1.2.5
2
The Sum of:
The maximum Conference fee allowed under this policy;
and
The maximum accommodation costs allowed under this
policy if included in the fee; and
The maximum meal allowances allowed under this policy,
per day of conference attendance if included in the fee.
2.2
CUPE support staff members may be entitled to financial assistance for one
conference per school year providing funds are available.
2.3
The CUPE Professional Growth Committee will only
may
fund
those members
who have not received financial assistance in the previous school year.
2.4
If a CUPE support staff member attends a first conference
at a total claim cost
under $150, they may request to attend a second conference in the same school
year with additional funding up to $400, not to exceed a total of $550 for both
conferences.
Provided funds are available.
2.5
A CUPE support staff member who is unable to attend an approved conference
shall immediately notify the CUPE Professional Growth Committee
Chair
.
3.
The CUPE Professional Growth Fund shall be maintained as a single fund in its entirety
and shall be administered by the CUPE Professional Growth Committee as identified in
Administrative
Procedure
439 – CUPE Professional Growth Fund Committee, section
1.1.

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 21 – Professional Growth of Support Staff
Next Review: 2016
2018
4.
For the purposes of this policy, CUPE support staff shall include all probationary or
permanent employees as defined in the CUPE collective agreement employed by the
Grande Yellowhead Public School Division, with the exception of CUPE support staff
members on unpaid leave or layoff.
5.
The CUPE Professional Growth Committee will consider all CUPE Professional Growth
leave applications. All CUPE professional growth leaves financially assisted by the CUPE
Professional Growth Fund require prior approval by the Professional Growth Committee.
5.1
For pre-approval,
an
application
the CUPE PG Funding Application
form (Form
21-
0
1) shall be submitted to the CUPE Chair of the CUPE Professional Growth
Committee
Chair by email:
CUPE1357pg@gypsd.ca
a minimum of 10 working
days prior to the leave, unless a deadline is specified by the committee.
Applications received less than 10 working days, will be considered, but
notification of application status may not occur prior to the conference, seminar
or workshop.
May or may not be approved.
5.2
The CUPE support staff member shall submit a copy of the conference brochure
and/or agenda
indicating the applicant’s session choices with the application
form.
5.3
All approved Professional Growth Leaves shall be with pay for the number of
hours regularly worked.
6.
All activities funded by the CUPE Professional Growth Fund must be aligned with the
CUPE support staff member’s Annual Professional Growth Plan, and school and division
goals.
6.1
The CUPE support staff member shall submit a copy of his/her Professional
Growth Reflection Sheet (Form 21-
0
3) to the CUPE Professional Growth
Committee
Chair within 30 calendar days after attending a conference.
7.
Professional development is beneficial to both the CUPE support staff member and CUPE
support staff members share responsibility for their own professional development, with
the Division. Therefore, the financial support provided by the CUPE Professional Growth
Fund is intended to cover a portion of the cost of the professional development activity.
7.1
The CUPE support staff member shall submit an
CUPE PG Funding
Expense
Claim Form (Form 21-
0
2) complete with hotel
accommodation
, conference
registration confirmation, and any other receipts, to the CUPE Professional
Growth Chair within 30 calendar days after attending the conference.
Reimbursement of expenses will not occur until both the Expense Claim Form
and CUPE Professional Growth Reflection sheet have been submitted.
8.
The CUPE Professional Growth Committee will consider applications by CUPE support
staff for attendance at convention sessions, conferences, workshops that fulfill the
requirements of Guideline 6, above. For the purposes of this policy, convention sessions,
conferences or workshops will be referred to as “conferences”.
9.
School or Department/Area Projects

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 21 – Professional Growth of Support Staff
Next Review: 2016
2018
9.1
A school or department project is a professional growth activity developed for the
staff of a school or department. Other employees may be invited to participate.
9.2
An area project is a professional growth activity that focuses on a topic of interest
to employees from several schools or departments.
9.3
Each school or department shall be entitled to one school or department project
and employees in a subject/interest area can apply for an area project in addition
to the school or department project.
9.4
Applications for
Request for
School or Department/Area Projects (Form 21-
0
4)
shall contain a projected budget for the project. No release time will be
considered. Funding approved by the
CUPE
Professional Growth Committee will
be allocated for the following purposes:
9.4.1 The expenses and cost of speakers;
9.4.2 The cost of consumable materials for use in the project;
9.4.3 Expenses associated with organizing the project.
9.5
The applicant may attend the Professional Growth Committee meeting at which
the request is to be considered.
9.6
Deadline – The CUPE Professional Growth Committee will hold a meeting to
consider the request within twenty (20) working days after receiving the
application
which should be submitted
and a minimum of six weeks prior to the
Professional Growth Committee meeting where the request is to be considered.
project.
9.7
Financial assistance for School or Department or Area Projects will be paid on
the following basis:
9.7.1 The project will be reimbursed to a maximum of $2000.
9.7.2 The project must be employee initiated and offer benefits to an identified
group of employees.
9.7.3 Release costs will not be covered for employees participating in the
project.
9.7.4 School, or Department or Area Project costs shall be paid by the school
or department at the time of the project and, upon submission of
the
CUPE Professional Growth School-Area Project
a claim form (Form 21-
0
5) and Professional Growth Reflection Sheets (Form 21-
0
3) to the
CUPE Professional Growth Chair, reimbursement shall occur.
9.7.5
CUPE Professional Growth School-Area Project Claim
Forms 21-
0
5 and
CUPE Professional Growth Reflection Sheet Form
21-
0
3 are to be
submitted to the CUPE Professional Growth Chair
or designate within 30
days after the project completion.

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Grande Yellowhead Public School Division No. 77
Board Policy Handbook
Policy 21 – Professional Growth of Support Staff
Next Review: 2016
2018
10.
All decisions made by the CUPE Professional Growth Committee are to be communicated
to the applicant.
11.
Courses are not funded by the CUPE Professional Growth Fund; however, the Board shall
reimburse an employee for tuition costs relative to a course taken to upgrade his/her skills
as provided by the collective agreement.
Administrative Procedure
AP 431 – Support
Staff Professional Growth Reimbursement outlines the procedures for qualification,
application and reimbursement under this section.
12.
Appeals
12.1
Requests must be in written format.
12.2
Requests must be submitted to the CUPE Professional Growth Chair to be
brought to the
CUPE
Professional Growth Committee.
12.3
Requests must be submitted within two weeks of notification of the original
application decision.
12.4
The applicant submitting the reconsideration request shall attend the meeting
addressing the request, in person or by videoconferencing.
12.5
An applicant may appeal a committee decision to the Board of Trustees.
Legal Reference:
Section 60, 61, School Act
Developed:
November 2005
Amended:
March 4, 2008
Amended:
June 20, 2012
Amended:
June 19, 2013
Amended:
January 15, 2014
Amended:
June 18, 2014
Amended:
August 26, 2015
Amended:
August 23, 2017

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