1. Meeting Number 13

Public Board Minutes – June 21, 2017
B.1.
Minutes of the Regular Board of Trustees Meeting of
Grande Yellowhead Public School Division No. 77
Meeting Number 13
June 21, 2017 – 10:00 am
Education Services Centre, Edson, AB
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TRUSTEE ATTENDANCE:
S. Caputo
Present
B. DeClercq
Present
C. DeMong
Present
K. Fate
Present
B. Rosadiuk, Chair
Present
J. Stitzenberger
Present
J. Zaporosky, Vice Chair
Present
ADMINISTRATION ATTENDANCE:
C. Gray, Superintendent of Schools
E. Murray, Deputy Superintendent Leadership Services & Human Resources
K. Shipka, Assistant Superintendent Learning Services
J. Karén, Assistant Superintendent Business Services
N. Gilks, Manager Communications Services
B. Froese, Executive Assistant, Recording Secretary
DELEGATIONS PRESENT:
ATA – A. Bird
CUPE – M. Auriat
Administrative Appeal 2017-001: School of Choice
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Chair Rosadiuk called the meeting to order at 1011 hours.
Chair Rosadiuk recognized today is National Aboriginal Day.
Moment of Reflection
2017-081
Agenda
Trustee Fate moved that the Board approve the agenda, as presented.
Carried
2017-082
Regular Board Meeting Minutes
Trustee DeClercq moved that the Board approve the minutes of the Regular
Public Board Meeting of June 7, 2017, as presented.

Public Board Minutes – June 21, 2017
Carried
2017-083
Special Board Meeting Minutes
Trustee Fate moved that the Board approve the minutes of the Special Board
Meeting of June 20, 2017, as presented.
Carried
Delegations
ATA
● A. Bird expressed greetings from ATA Evergreen Local 11.
CUPE
● The local was provided with copies of lay-off notices for 132 CUPE members
across the division. Recalls will be confirmed in July. The CUPE
Professional Growth committee is working on changes to Policy 21 and
hopes to have the policy ready for presentation to the Board in August. If
accepted, changes will come into effect at the beginning of the 2017-2018
school year. We hope that everyone enjoys their summer break.
ADMINISTRATIVE APPEAL 2017-001; School of Choice
?
Administrative appellant personally presented their transportation request.
2017-084
In-Camera
Trustee Caputo moved that the Board move in-camera to discuss Administrative
Appeal 2017-001: School of Choice at 1014 hours.
Carried
2017-085
Open Session
Trustee DeMong moved that the Board revert to open session at 1052 hours.
Carried
2017-086
Envirothon Financial Support
Trustee Zaporosky moved that the Board approve $5000 from unrestricted net
assets to support the PCHS Envirothon Team with their flights to attend the North
American Championships in Emmitsburg, Maryland.
Carried
2017-087
General Election 2017: Bylaw No. 2017-04
Trustee Caputo moved that the attached Bylaw 2017-04 be approved at the first
reading.
Carried
2017-088
Trustee Zaporosky moved that the attached Bylaw 2017-04 be approved at the
second reading.
Carried

Public Board Minutes – June 21, 2017
2017-089
Trustee DeMong moved that the attached Bylaw 2017-04 be approved for a third
reading at this meeting.
Carried
2017-090
Trustee Zaporosky moved that the attached Bylaw be approved at the third
reading.
Carried
2017-091
Supports for School Resource Officer Program, Edson
Trustee Fate moved that Board approve administration to begin negotiations with
the local RCMP detachment for the continuation of the RCMP School Resource
Officer program in Edson.
Carried
The Board would like to see this beneficial program continue in Edson and
expand across the division.
2017-092
Classroom Improvement Fund (CIF) Committee Approval
Trustee DeClercq moved that the Board approve J. Stitzenberger, K. Shipka and
E. Murray to represent the Board in upcoming Classroom Improvement Fund
proposal (CIF) meetings.
Carried
The CIF grant is to improve the student experience in the classroom and the CIF
Committee will distribute funds according to locally established priorities.
2017-093
Evergreen School Site Playground Equipment Relocation to Mary Bergeron
School Site, funding
Trustee Zaporosky moved that the Board authorize the use of $200,000 of
unrestricted surplus to cover the expenditures for the relocation of the existing
playground equipment at the Evergreen School site to the Mary Bergeron
Elementary School site.
Carried
The Evergreen playground is still reasonably new and is able to be relocated to
the Mary Bergeron Elementary School.
2017-094
GYPSD 2017-18 Communications Plan
Trustee Caputo moved that the Board approve the GYPSD 2017-18
Communications Plan.
Carried

Public Board Minutes – June 21, 2017
The Communications Plan annually guides the division’s activities and initiatives
in regards to improving communications for the coming year.
2017-095
Administrative Appeal 2017-001: School of Choice
Trustee DeMong moved that the Board uphold administration’s decision to deny
School of Choice bussing for Student(s) Case 2017-001 from the Fulham
attendance area to Edson.
Carried
2017-096
Transportation Appeal
Trustee Stitzenberger moved that the Board approve, due to extenuating
circumstances, that the one (1) student receive transportation to School of
Choice for the 2017-18 school year.
2017-097
In-Camera
Trustee DeClercq moved that Board move in-camera at 1217 hours to discuss a
transportation appeal.
Carried
2017-098
Open Session
Trustee Stitzenberger moved the meeting revert to open session at 1235 hours.
Carried
Transportation Appeal, continuation
Defeated
3-4 Vote
Meeting recessed at 1237 hours.
Meeting reconvened at 1331 hours.
Trustee Committee / Conference Reports
● Trustee DeMong reminded Board members to register for those attending the
ASBA Zone 2/3 Meeting luncheon on Friday, June 23, 2017.
Monitoring Reports
3
rd
Quarter Financial Report
?
J. Karén presented the financial report for the third quarter. No items of
concern were presented at this time.

Public Board Minutes – June 21, 2017
N. Freedman and B. Madsen joined the meeting at 1335 Hours.
K. Baluch joined the meeting at 1339 hours.
Full Day Enhanced Early Childhood Services (ECS) Program
● N. Freedman and B. Madsen provided an update on the program including
data that supports that a full day program significantly assists students in
better preparing them for entry into grade one.
N. Freedman and B. Madsen left the meeting at 1407 Hours.
Superintendent’s Report
Grande Cache Community High School Modernization
?
K. Baluch updated the Board on the modernization project for Grande Cache
Community High School.
Mary Bergeron Elementary School Update
?
K. Baluch updated the Board on the construction project for Mary Bergeron
Elementary School Project.
K. Baluch left the meeting at 1418 Hours.
Administrative Procedure 505 – School Fees
?
The revised administrative procedure was reviewed and will be distributed
across the division.
Program and Non-Program Fees for 2017-2018
?
J. Karén presented a report on the proposed fees for the different schools in
the division to align with requirements under Bill 1 and the Regulations.
S. Axmann joined the meeting at 1444 hours.
Accounts for May 2017
?
J. Karén presented a list of accounts payable, for information.
Nutrition Grant Update
?
S. Axmann updated the Board on the Nutrition Grant for the 2017-2018
school year.
Indigenous Camps
?
S. Axmann reported on the Indigenous Camps for both teachers and students
held this school year.

Public Board Minutes – June 21, 2017
Meeting Dates
June 23, 2017
ASBA Zone 2/3 Meeting
June 30, 2017
Parkland Composite High School Graduation
Grande Cache Community High School Graduation
July 1, 2017
Canada Day
July 5-8, 2017
CSBA, Whistler BC
August 17, 2017
PSBC Meeting
August 22, 2017
Board Evaluations
August 23, 2017
Public Board Meeting
Topics for Future Agenda
● None to report
2017-099
Adjournment
Trustee Stitzenberger moved adjournment at 1528 hours.
_______________________
_______________________
Chair
Recording Secretary

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